Reset for breakouts. AV check with the 10:30 speakers. Membership workshop is now in Ballroom B (moved from Room 206).
Today Confirm awards dinner final count with caterer by 12:00 (currently 312).
Today Speaker Linda Brennan needs a lapel mic for the workshop.
Open 2 volunteer no-shows at registration. Pull from the coat check shift.
Setup, turnovers, and handoffs. Times are when staff need to be there.
Assignments, setups, and AV for Saturday.
| Room | Setup | Cap. | AV |
|---|---|---|---|
| Grand Ballroom | Theater → rounds at 4:00 | 500 | 2 screens, podium, 4 handhelds |
| Ballroom A | Classroom | 120 | Projector, lapel |
| Ballroom B | Rounds (workshop) | 140 | Projector, lapel ×2 |
| Room 204 | Classroom | 60 | Projector |
| Room 206 | Hollow square | 40 | TV screen |
| Green room | Lounge | 12 | Monitor feed |
Two techs on site 7:00–6:30. Spare lapel kits at the tech table, back of the Grand Ballroom.
Saturday shifts. Green lanyards. Lead: Dana P.
| Station | Shift | People |
|---|---|---|
| Registration | 7:00–12:00 | Kim, Raj, Teresa, Mo |
| Session hosts | 8:30–5:00 | 8 volunteers (one per room) |
| Exhibit Hall | 11:30–2:00 | Ana, Chris |
| Coat check | 7:30–1:00 | Lee, Grace |
| Awards dinner | 5:00–9:00 | 6 volunteers |
Short Registration is down 2 people 7:00–9:00. Coat check can cover; it's quiet until 9.
Counts, deliverables, and what's still open.
| Meal | Count | Notes |
|---|---|---|
| Sat breakfast | 390 | Hot buffet |
| Sat lunch | 418 | 24 vegetarian · 9 gluten-free · 3 nut allergy |
| Awards dinner | 312 | Final due today 12:00 |
| Sun coffee | 300 | Pastries |
| Sponsor | Benefit | Status |
|---|---|---|
| Northshore Community Bank | Reception signage, keynote thank-you | Done |
| Brightpath Foundation | Logo on lanyards | Done |
| Lakeview Health Partners | Booth + program ad | Done |
| Meridian Payroll | Breakfast table cards | Today |
| Harbor Tech Solutions | Wi-Fi splash page | Check |
Everyone you might need to call this weekend.
Goes to all 418 attendees. It shows up in their app within minutes.
The 10:30 membership workshop has moved from Room 206 to Ballroom B (Level 2).
Your table number is printed on the back of your badge. Doors open at 5:45 PM.